Privacy policy

This is the Privacy Policy of Bas Software B.V. This policy explains how we deal with personal information that is obtained via our website, through solicitation procedures of Bas Software and when personal data is processed by us on behalf of our clients. We respect the privacy of our users and business relations and ensure that any personal information that we process will be protected and treated confidentially.

Changes

 This Privacy Policy may be modified by us. The most current version of this Privacy Policy can always be found on this website. It is recommended that you consult this Privacy Policy regularly so that you are aware of these changes.

Whose personal data do we process?

As a software supplier we process personal data. This includes including personal data of:

• (a) applicants or other persons seeking a job or a traineeship at Bas Software (hereinafter: ‘Applicants’);
• (b) persons who are clients of Bas Software or who are employed by our clients (hereinafter: “Clients”);
• (c) visitors to our website (hereinafter: “Website Visitors”):

What personal data do we process? For what purposes and on what legal basis?

Applicants

We process the following personal data about applicants:

• (a) Contact details (such as name, telephone numbers and e-mail addresses), date of birth, place of birth, nationality and gender;
• (b) Education, courses and traineeships followed;
• (c) Data relating to the nature and content of the current employment and any termination thereof;
• (d) other information which may be relevant to the performance of the duties for which the application has been made, such as information contained in a CV or letter of application, references or results of a competency test;
• (e) where applicable: bank details (bank account number and name of account holder);
• (f) Other information the processing of which is required by or necessary for the application of laws or regulations.

The overview below shows for which purposes and on what legal basis we process Candidates’ personal data:

Personal data collected for the application procedure will never be shared with our partners or any other third party without prior consent from the data subject.

 Clients and their employees

We process the following personal data of Clients and their employees:

• a) Contact details (such as name and address details, telephone numbers and e-mail addresses), date of birth, gender and, where applicable, proof of identity;
• b) Data for the purpose of calculating and recording fees and expenses, making payments and collecting claims, such as bank and salary data;
• d) Other data the processing of which is required pursuant to or necessary for the application of laws or regulations.

The overview below shows for what purposes and on what legal basis we process Clients’ personal data: 

Website Visitors

When you send us an email through the website or subscribe to our newsletter, we will receive your name, phone number and email address. We use this information in order to provide our services, send you information regarding our services and respond to your requests. We may also use this information to send you emails that directly promote our services.

The data will be retained for a maximum period of 3 months.

Use of Google Permissions and APIs

Access to Sensitive Information:

Our services use Google APIs and require certain permissions that may access sensitive user information. These permissions are crucial to provide the functionalities of our services. 

Purpose and Use of Data:

The information accessed through Google’s permissions is strictly used for the intended functionality of our services and is not used for any unrelated purposes.

Consent:

We only access sensitive information after obtaining explicit user consent, ensuring users have control over their data.

Retention of Information:

The sensitive data accessed through Google’s permissions is retained only as long as necessary to provide the requested services to our users.

User Rights:

Users have the right to access, amend, and delete their data, and can withdraw consent at any time by contacting us.

Policy Updates:

We will update our policy and notify users if there are any changes in the way we access or use sensitive information through Google’s permissions.

Third parties

We will only share your personal data with third parties if this is necessary for the provision of the aforementioned services. Furthermore, we may provide personal data if there is a legal obligation to do so.

In order to process the data we use the following third parties:

• Hetzner Online GmbH (hosting)
• Intercom, Inc.
• LeadInfo B.V.

International data transfer

Sometimes we have to transfer personal data to a country outside the European Economic Area (EEA). If such a situation arises and your personal data is transferred to a country which provides a lower level of protection for your personal data than countries within the EEA, we will put in place appropriate safeguards to protect your personal data, such as the conclusion of a model contract with the recipient of the personal data approved by the European Commission. 

What security measures do we apply?

When processing personal data, we maintain at all times a level of security which, given the state of the art and the cost of implementation, is appropriate, among other things, to prevent unauthorised access, modification, disclosure, loss or any other form of unlawful processing of personal data.

Rights of data subjects

You have the right to request us to inspect (including a copy), rectify and/or delete your personal data, restrict the processing in question, as well as the right to object to the processing or to request the transfer of the personal data you have provided to us. You can contact us for this via [email protected] 

In order to prevent misuse, we may ask you to identify yourself adequately before we process your request. Circumstances may arise as a result of which we cannot, or cannot fully, comply with your request. Examples are statutory retention periods. If such a circumstance arise, we will report it to you. In principle, we will respond to your request within one month of receipt.

Retention period

We will retain your personal information no longer than is necessary for the purposes for which they are processed, unless the data should be kept longer to comply with legal obligations.

Cookies

We make use of Google Analytics. Since we use the most privacy friendly settings of Google Analytics, this only places analytical cookies that collect non-personal data.

Third party websites

On our website buttons are included to share or promote web pages on Facebook and Twitter. These buttons work through snippets of code from the social media themselves. Cookies are placed through this code.

This Privacy Policy does not apply to third party websites connected with this website by hyperlinks. For the terms of use and privacy policies of third party cookies, please refer to the respective website. Bas Software is not responsible or liable for the way in which these third parties handle your personal data.

Questions and contact

If you have any questions or remarks, please contact us via: [email protected].

Certainly, I can help you update your privacy policy to include the necessary information regarding your app’s use of Google permissions and APIs, user data, and related privacy matters. This is a starting point to show what kind of information you should include. Be sure to tailor the actual content to reflect the specific practices and features of your app.

Please remember that the following additions should be consistent with the actual functionality and data handling practices of your app. You should consult with a legal professional to ensure full compliance with all applicable laws and Google Play policies.

Additions to Your Privacy Policy

Application Privacy Statement

This Privacy Policy applies to the Bas medewerker app mobile application provided by Bas Software B.V. It outlines our commitments and practices concerning the collection, use, and sharing of personal and sensitive user data through the Bas medewerker app application.

Information We Collect Through Bas medewerker app

When you use Bas medewerker app, we may collect the following types of information:

– Personal Information: Your name, email address, contact details, and other identifiers when you register for an account or contact us for support.

– Location Data: We collect precise or approximate location data from your device if location services are enabled. This is necessary for automatically tracking of the hours.

– Usage Data: Information on how you interact with the app, including access times, device information, and app features used.

How We Use Your Information

The information collected through Bas medewerker app is used for the following purposes:

– To provide, maintain, and improve the app’s functionalities.

– To respond to your inquiries and fulfill your requests.

– To send important information regarding the app, changes to our terms, conditions, and policies, and/or other administrative information.

– For our business purposes, such as data analysis, audits, fraud monitoring, and prevention.  

Sharing Your Information

We do not sell, rent, or lease your personal information. We share your information only in the following circumstances:

– With service providers that perform services on our behalf, such as web hosting, data analysis, customer service, and marketing support. These service providers are authorized to use your personal information only as necessary to provide these services to us.

– As required by law, such as to comply with a subpoena or similar legal process.

Permissions and APIs that Access Sensitive Information

Our app uses the following Google permissions and APIs that may access sensitive user information:

– Location Permission (ACCESS_FINE_LOCATION): Our app uses this permission for the automatic tracking of time spent at specific locations to [provide functionality such as automated work hour logging, client visit verification, etc.]. This feature is designed to offer convenience by eliminating the need for manual entry, ensuring accurate and effortless time tracking.

– Camera Permission (CAMERA): We require access to your device’s camera to enable the uploading of receipts for declarations. This functionality allows you to easily capture and submit expense reports directly through the app, facilitating quick reimbursement processes and record-keeping.

We request these permissions only in context and with your explicit consent, and we use the data solely for the purpose for which you have given permission.

Data Retention and Consent

We retain your personal information for as long as your account is active or as needed to provide you services. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

We obtain your consent before collecting sensitive information, and you may withdraw your consent at any time by contacting us at [email protected].

User Rights

You have the right to access, correct, or delete your personal data managed by Bas medewerker app. You may exercise these rights by contacting us directly. We will respond to your request within a reasonable timeframe.

Security Measures

We take reasonable measures to protect your personal information from unauthorized access, use, alteration, and destruction. We implement security safeguards designed to protect your data, such as HTTPS. We also regularly monitor our systems for possible vulnerabilities and attacks.

Policy Updates

We may update this privacy policy to reflect changes to our information practices. If we make any material changes, we will notify you by email (sent to the e-mail address specified in your account) or by means of a notice in the Bas medewerker app app prior to the change becoming effective.