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Privacy policy

This is the Privacy Policy of Bas Software B.V. This policy explains how we deal with personal information that is obtained via our website, through solicitation procedures of Bas Software and when personal data is processed by us on behalf of our clients. We respect the privacy of our users and business relations and ensure that any personal information that we process will be protected and treated confidentially.

Changes

 This Privacy Policy may be modified by us. The most current version of this Privacy Policy can always be found on this website. It is recommended that you consult this Privacy Policy regularly so that you are aware of these changes.

Whose personal data do we process?

As a software supplier we process personal data. This includes including personal data of:

  • (a) applicants or other persons seeking a job or a traineeship at Bas Software (hereinafter: ‘Applicants’);
  • (b) persons who are clients of Bas Software or who are employed by our clients (hereinafter: “Clients”);
  • (c) visitors to our website (hereinafter: “Website Visitors”):

What personal data do we process? For what purposes and on what legal basis?

Applicants

We process the following personal data about applicants:

  • (a) Contact details (such as name, telephone numbers and e-mail addresses), date of birth, place of birth, nationality and gender;
  • (b) Education, courses and traineeships followed;
  • (c) Data relating to the nature and content of the current employment and any termination thereof;
  • (d) other information which may be relevant to the performance of the duties for which the application has been made, such as information contained in a CV or letter of application, references or results of a competency test;
  • (e) where applicable: bank details (bank account number and name of account holder);
  • (f) Other information the processing of which is required by or necessary for the application of laws or regulations.

The overview below shows for which purposes and on what legal basis we process Candidates’ personal data:

 

Purpose
Legal Ground

a)

establishing the identity of the applicant and being able to make contact in connection with the application procedure

  • Performance of the contract 

b), c) and

d)

The assessment of the applicant’s suitability for a vacant post and internal security.

  • Performance of the contract
  • Legal obligation Legitimate interest

e)

Reimbursement of any travel expenses incurred

 

  • Performance of the contract
  • Consent

 

f)

The implementation or application of laws or regulations

  • Legal obligation
  • Legitimate interest

 

Personal data collected for the application procedure will never be shared with our partners or any other third party without prior consent from the data subject.

 Clients and their employees

We process the following personal data of Clients and their employees:

  • a) Contact details (such as name and address details, telephone numbers and e-mail addresses), date of birth, gender and, where applicable, proof of identity;
  • b) Data for the purpose of calculating and recording fees and expenses, making payments and collecting claims, such as bank and salary data;
  • d) Other data the processing of which is required pursuant to or necessary for the application of laws or regulations.

The overview below shows for what purposes and on what legal basis we process Clients’ personal data: 

 

Purpose

Legal Ground

a)

To establish the identity of the Client and to communicate for the purpose of providing services to the Client

  • Performance of the contract

b)

making payments and collecting claims, calculating or recording fees or benefits

  • Performance of the contract
  • Legal obligation
  • Legitimate interest
Website Visitors

When you send us an email through the website or subscribe to our newsletter, we will receive your name, phone number and email address. We use this information in order to provide our services, send you information regarding our services and respond to your requests. We may also use this information to send you emails that directly promote our services.

The data will be retained for a maximum period of 3 months.

Third parties

We will only share your personal data with third parties if this is necessary for the provision of the aforementioned services. Furthermore, we may provide personal data if there is a legal obligation to do so.

In order to process the data we use the following third parties:

  • Hetzner Online GmbH (hosting)
  • Intercom, Inc.
  • LeadInfo B.V.

International data transfer

Sometimes we have to transfer personal data to a country outside the European Economic Area (EEA). If such a situation arises and your personal data is transferred to a country which provides a lower level of protection for your personal data than countries within the EEA, we will put in place appropriate safeguards to protect your personal data, such as the conclusion of a model contract with the recipient of the personal data approved by the European Commission. 

What security measures do we apply?

When processing personal data, we maintain at all times a level of security which, given the state of the art and the cost of implementation, is appropriate, among other things, to prevent unauthorised access, modification, disclosure, loss or any other form of unlawful processing of personal data.

Rights of data subjects

You have the right to request us to inspect (including a copy), rectify and/or delete your personal data, restrict the processing in question, as well as the right to object to the processing or to request the transfer of the personal data you have provided to us. You can contact us for this via [email protected] 

In order to prevent misuse, we may ask you to identify yourself adequately before we process your request. Circumstances may arise as a result of which we cannot, or cannot fully, comply with your request. Examples are statutory retention periods. If such a circumstance arise, we will report it to you. In principle, we will respond to your request within one month of receipt.

Retention period

We will retain your personal information no longer than is necessary for the purposes for which they are processed, unless the data should be kept longer to comply with legal obligations.

Cookies

We make use of Google Analytics. Since we use the most privacy friendly settings of Google Analytics, this only places analytical cookies that collect non-personal data.

Third party websites

On our website buttons are included to share or promote web pages on Facebook and Twitter. These buttons work through snippets of code from the social media themselves. Cookies are placed through this code.

This Privacy Policy does not apply to third party websites connected with this website by hyperlinks. For the terms of use and privacy policies of third party cookies, please refer to the respective website. Bas Software is not responsible or liable for the way in which these third parties handle your personal data.

Questions and contact

If you have any questions or remarks, please contact us via: [email protected]

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